Another useful thing to do, especially if you are writing a cover letter or if you are trying to impress your reader, is to consider whether they use American or British spelling. 711-2980 Nulla Street Mistake: The employee’s lack of motivation stems from their low salaries. Explanation: Exclamation marks and emoticons make your writing rather informal, so you should avoid them when writing business letters. (Dear Ms. Smith:) Yours sincerely / Sincerely / Sincerely yours. Explanation: When typing, we only use one space after commas or periods and no space before them. Depending on the type of business letter you are writing, you can choose to use some of the sentences and phrases suggested below. Want to sound like a native English speaker, from your letters to your emails to your presentations? Be sure to follow these fundamental rules on what to write and what not to write in your emails. All Rights Reserved. Correct: Your interest is important to us. Correct the Mistakes. the students really engaged with the language conventions. A registered charity: 209131 (England and Wales) SC037733 (Scotland). 7. Should you require any further information, please do not hesitate to contact me. Write an email using ‘key phrases from the unit in Email English. Learn from other people’s mistakes. Another thing you can do is to know your grammar weak spots. Your reader will also be happy (and you want to keep your reader happy) if your ideas are nicely connected. Other tips for business writing include the following: take time for your subject line, start your email with proper greetings, give thanks, be clear and precise, save everyone’s precious time, be consistent in your writing tone, always avoid the negative, repeat your thank-yous, close your email well, and lastly, don’t forget to check and recheck. Read what teachers around the world are saying about our popular business English titles. How should you begin and finish an email message to someone you don't know? 1. You should use double spacing between paragraphs to make it clear where a paragraph ends and where another one begins. Business Email Examples. 15 Information Technology Vocabulary Words Every English Student Should Know. With plural nouns ending in s, we just add ‘. They communicate something more official in a business situation. Explanation: Your is used to express possession. In these situations, we recommend that you seek the help of Proofreading Services, an online team of professional editors with tons of knowledge and experience—they offer combined proofreading and editing for over 5,000 clients in 93 countries. However, use simpler, conversational vocabulary rather than complex words or phrases such as the following. So first of all, start gathering all the information you can on the situation you are writing about. In this section, follow our series of lessons for pre-intermediate (CEFR level A2) or intermediate (CEFR level B1) learners and improve your email writing skills in English. Correct: We analyzed your request and then we contacted you. The lesson warms up with a vocabulary exercise in which the students study some common terms for describing emails and email features, e.g. Business letters are more formal than business emails. Formal 1. Or do you overuse the? There are some business email etiquette rules and that everyone is required to follow, even if you are a non-native English speaker. Explanation: With singular nouns, we add ‘s to express possession. You've got mail!Â Learn how to talk about the different parts of an email program. Do you have trouble with English during business video calls? From applying to a new job, writing a thank you note, sending a note of apology, or sending a farewell email when you depart, there are many circumstances that will require an appropriately formatted letter or email. English learners writing business reports need to make sure that the language is precise and concise. Leave formatting for the end; it is less time consuming. Find out here! You can simply replace words that you are not confident about with other words. Dear Sir/ Madam, 2. This lesson teaches useful words and expressions for writing emails in English. Remember to use connectors to make transitions within and between paragraphs. Make sure you understand why they are mistakes, so that you don’t make them yourself! It is important to write business letters correctly, because the impression you create depends on how you write them. This will help the reader follow your points more easily, and your letter will be structured and logical. The worksheet then presents a variety of words and expressions that can be written in formal or informal style. Write an outline before you start typing. Correct: Our profits are lower than last year. We start a new line after the name of the person we’re writing to. FluentU is a participant in the Amazon Services LLC Associates Program, an affiliate advertising program designed to provide a means for sites to earn advertising fees by advertising and linking to Amazon.com. You will learn useful language and techniques for writing, organising and checking emails. That’s especially true if you have to motivate busy people to respond or address a potentially touchy subject. Remember that, whether you know your reader or not, writing business letters in a “friendly” way means writing them in a “professional” way. Learn English with the British Council and youâll be learning with the worldâs English experts. Improve quickly and easily the vocabulary you use in all your pieces of writing with this list of formal and professional synonyms of commonly used English words and phrases. Correct: We did not receive the email and its attachment. If possible, use spell check to make sure your spelling is correct. 5. (Dear Jane:) Best / Best regards / Kind regards. Correct: The employees’ lack of motivation stems from their low salaries. But what are the best techniques to use when writing emails?Are the rules for writing emails different to those we have already learned?Emails are written communications, and their purpose, generally, is to send information. This is a grammar-checking tool that will highlight mistakes and suggest corrections for you. Shows and explains what you need to do to write better emails to friends in English quicker and easier. I hope you are well. Email has changed the way we work – allowing us to communicate cheaply and quickly with colleagues, suppliers and other contacts around the world. If you are going to be sending out very important business letters, then it is worthwhile to invest in professional proofreading services. And thanks to what’s often seen as the mysteries of English grammar and the subtleties of the written word, it can be a daily struggle. Layout and punctuation. Finishing an email: We normally write a comma after the closing phrase. All right, now here are the seven steps to writing a strong business email. If you liked this post, something tells me that you'll love FluentU, the best way to learn English with real-world videos. Opening and closing Write middle paragraphs for two emails, using the beginnings + endings from the unit in Email English. N'T know business category filled with authentic business-related videos covering six language levels “ keep on ’! 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